Townsend Medical Centre Job Applicant Privacy Notice

 Townsend Medical Centre

Job Applicant Privacy Notice

 

Data controller: Dr Jos Mendiguren

 

The Practice Data Protection Officers: Pauline Tudor/Suzanne Emmett  

Any queries regarding Data Protection issues should be addressed to them.They can be contacted on gp.n82052@nhs.net or by phone on 0151 295 9510

 

As part of any recruitment process, the practice collects and processes personal data relating to job applicants and is committed to being transparent about how it collects and uses that data in line with data protection legislation.

What information does the practice collect?

The practice collects a range of information about you. This includes:

The practice collects this information in a variety of ways, such as:

The practice will also collect personal data about you from third parties, such as:

Data will be stored in a range of different places, including:

Why does the practice process personal data?

The practice needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

The practice needs to process data to ensure that it complies with its legal obligations such as being required to check a successful applicant’s eligibility to work in the UK before employment starts.

The practice has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the practice to:

Where the practice relies on legitimate interests as a reason for processing data, it will consider whether or not those interests are overridden by the rights and freedoms of applicants, employees or workers.

The practice will process health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.  Where the practice processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.

The practice is obliged to seek information about criminal convictions and offences in line with NHS Employers guidelines on criminal records checks, which you can read at:  http://www.nhsemployers.org/your-workforce/recruit/employment-checks/criminal-record-check.

 

Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes:

The practice will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The practice will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks

The practice will not transfer your data outside the European Economic Area.

 

How does the practice protect data?

The practice takes the security of your data seriously. Internal policies and controls are in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

 

 

For how long does the practice keep data?

If your application for employment is unsuccessful, the practice will hold your data on file for no longer than six months after the end of the relevant recruitment process.  At the end of that period your data is deleted or destroyed unless you have given us permission to retain your details on file.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file. The periods for which your data will be held will be provided to you in a new privacy notice.

 

Your rights

As a data subject, you have a number of rights. You can:

If you would like to exercise any of these rights, please contact Pauline Tudor Practice Manger

If you believe that the practice has not complied with your data protection rights, you can complain to the Information Commissioner.

 

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the practice during the recruitment process. However, if you do not provide the information, the practice may not be able to process your application properly or at all.

 

Automated decision-making

The practice does not use any form of automated decision making during the recruitment process